and Toronto Digestive Disease Associates Inc. operating as TDDA Specialty Research® Privacy Policy


The website is administered by Toronto Digestive Disease Associates, Inc., operating as TDDA Specialty Research®. TDDA Specialty Research® is a registered trademark of Toronto Digestive Disease Associates, Inc. and Toronto Digestive Disease Associates Inc. operating as TDDA Specialty Research® (collectively referred to as “TDDA”) are committed to respecting your Personal Information (defined below) and are aware of your concern for privacy when using Further to this commitment, we have adopted a company-wide Privacy Policy that guides how we collect, use, disclose, update and protect the information you provide to us and when we delete such information.

TDDA complies with the Personal Health Information Protection Act (“PHIPA”) and the Personal Information Protection and Electronic Documents Act (“PIPEDA”) and other applicable privacy and health information legislation. One of the underlying principles of this legislation is to obtain your consent in order to collect, use or disclose your Personal Information (defined below), and to ensure that you clearly understand the policies and practices regarding how this information is handled.


What is Personal Information?

“Personal Information” is information about an identifiable individual. This includes any information which can be linked to an individual’s identity, such as name, address, email, telephone number, age, gender, occupation, survey information, site registrations or any other information which might reasonably be used to identify someone.  It does not apply to the information of non-individuals, such as corporations and other business entities and, generally speaking, to business contact information of physicians (“Physicians”) or pharmaceutical companies/medical device manufacturers (“Sponsors”).


What Personal Information do we Collect?

There are two types of registrations within our website, namely for prospective or existing clinical Physicians and Sponsors.  

TDDA attempts to collect and use information that is accurate, up-to-date, and as complete as possible.  TDDA collects Personal Information from you only when it is voluntarily provided.  Registration is not required for use of the website. Anyone can visit the site, read our content and use that content to contact one of the research facilities. We do not provide copyright to the materials on our website and expect that you comply with the laws in your jurisdiction with respect to further use of any material obtained from the website.  

Registration is required for the secure access area of When Physicians and Sponsors register for the secure access area, the following Personal Information is collected:

  • Name;
  1. Company Name; and
  2. Email address.

How do we Obtain Consent?

In order to be provided access to our secure area, you will be required to provide your consent. This consent is necessary before we can obtain or use Personal Information, or disclose such Personal Information to anyone.

By providing your Personal Information, you are consenting to our use of your Personal Information for the Purposes outlined below. Further, by using our website, you agree with the terms of this Internet Privacy Policy.

You may withdraw this consent at any time or update your information. To withdraw your consent and unsubscribe from our website or to update your information, contact Toronto Digestive Disease Associates Inc. operating as TDDA Specialty Research®, Attention: Privacy Officer, 4600 Highway 7, Suite 225, Vaughan, ON L4L 4Y7 Canada.

How do we Use and Disclose Personal Information?

TDDA collects your Personal Information for the following purposes (the “Purposes”):

  • to identify you; to contact you about clinical research studies; provide you with access to our secure documentation area; to protect us both against error and fraud; and to comply with legal requirements.

For Sponsors and Physicians, the information you submit on will be used to provide you with access to our secure area.

Personal Information will not be sold or rented and, except as set out above, will not be exchanged with unaffiliated entities unless you are first notified and expressly consent to such transfer.  TDDA will seek to ensure that any third parties it shares your information with also comply with the terms of this Privacy Policy.

Safeguarding Personal Information

TDDA is aware of your concern for privacy when using TDDA takes reasonable steps to protect your Personal Information as you transmit your information from your computer to our website and to protect your information from loss, misuse and unauthorized access, disclosure, alteration or destruction. All information transmitted to our website is secured using industry standard physical, technical, and administrative safeguards to secure data against foreseeable risks such as unauthorized use, access, disclosure, destruction, and modification. You should keep in mind, however, that no Internet transmission is ever 100% secure or error-free. In particular, e-mail sent to or from our website may not be secure, and you should therefore take special care in deciding what information you send to us via email.

Your Personal Information is kept in strict confidence; TDDA utilizes appropriate security safeguards to keep your information confidential and secure. Only authorized personnel have access to your Personal Information and we do not release your Personal Information to third parties other than those third parties that are necessary to satisfy the Purposes (as defined above) for which the Personal Information was collected, including third party service providers. While we cannot guarantee that errors, loss or unauthorized access to your Personal Information will not occur, our procedures and systems are designed to protect your Personal Information from such events. When your Personal Information is no longer required to fulfill the identified Purposes, the information will be destroyed, erased, or made anonymous.

As we expect the need for participation in clinical research studies to be ongoing, the Personal Information you provide will be kept indefinitely.  If at any time you wish to remove or update your information from our database, please contact us by email or mail at the address below with your request. 

Access to Records and Other Information

Physicians and Sponsors have a right of access to their own Personal Information in a record that is in the custody or under the control of TDDA, subject to some exceptions set out in applicable legislation.  For example, organizations are required under PIPEDA to refuse to provide access to information that would reveal Personal Information about another individual.  Further, organizations are authorized under PIPEDA to refuse access to Personal Information if disclosure would reveal confidential business information.  Access may also be refused if the information is privileged or the information was generated in the course of a formal dispute resolution process.

If access is refused, in whole or in part, TDDA will provide the reasons for the refusal.  In cases where exceptions to access apply, TDDA may withhold that information but will provide you with the remainder of the record.

Upon request, TDDA will make readily available to individuals specific information about its policies and practices relating to the management of Personal Information.

IP Address

The web server captures the Internet Protocol (IP) addresses of each connection to the website and the specific web pages visited during that connection. An IP address is a number assigned to your computer by your Internet Service Provider so you can access the Internet and is generally considered to be non-personally identifiable information because in most cases it changes each time you connect to the Internet. IP addresses may be used to diagnose problems with our server, report aggregate information, determine the fastest route for your computer to use in connecting to the website, and administer and improve the website. Although the IP address and related information collected is stored in the server log files, no individual is authorized to access those files for any purpose other than system maintenance. We may also use this information to help improve our website and our services by better understanding our audience. TDDA may also collect non-personally identifiable information in aggregate form to track data such as the total number of visits to our website, the number of visitors to each page of our website, and the domain names of our visitors’ Internet service providers. We may use this information, which remains in aggregate form, to understand how our visitors use our website so that we may make the website better.


TDDA may also use “cookies” to administer our website, which are text packets sent by a server to a user’s web browser and then sent back unchanged by the user’s browser each time it accesses that server. Cookies are used for authenticating, tracking, and maintaining specific information about users, such as website preferences.  No personally identifiable information is exchanged via cookies. We may use a persistent cookie that stores your login ID (but not your password) to make it easier for you to login when you come back to our website. You can remove or block this cookie using the settings in your browser if you want to disable this feature.

Changes to the Policy

TDDA reserves the right to modify or amend this Privacy Policy without notice and at any time and for any reason. An up-to-date version of this Privacy Policy may be obtained on our website, or by e-mailing us at 

Governing Law

This Privacy Policy is governed by the laws of Ontario, Canada.  By submitting Personal Information to us, you understand that your Personal Information will be subject to the laws of Ontario, Canada.

Questions and Concerns

You have the right to know how we protect your privacy and what you should expect from us. If you have any questions or concerns you may contact us by email at or you may contact our Privacy Officer in writing at:

  • Toronto Digestive Disease Associates Inc. operating as TDDA Specialty Research®
  • Attention: Privacy Officer
  • 4600 Highway 7
  • Suite 225
  • Vaughan, ON L4L 4Y7
  • Canada 

Last Revised May 26, 2020.